Paste a logo into Word — whether it’s on a letterhead, envelope, business card, or an invoice. Here’s how to paste a logo into Word.
Up to now, we’ve been thinking about pretty big things: Is graphic design a smart investment? and Why paying attention to marketing your enterprise matters. As a result, these are very thinky topics. Because of that, now it’s time to have some fun. So here is how you can paste a logo into Word — or any graphic into Word, for that matter.
When we design a logo for you, we know you want it for your letterhead. But you could also put your logo in:
- An invoice;
- A business card;
- A mailing label; and
- You don’t have to paste a logo into Word only — how about pasting a logo into your email, too?
It all starts with knowing how to paste a logo into Word.
A simple way: Drag it into your Word document
First of all, you can “paste” a logo by dragging and dropping the file into your Word document. Relax: You’re not moving the file; you’re just copying it to the document.
- With your Word document open, click on the File Explorer button at the bottom of the window.
- Navigate to where the logo is placed. (Hint: It’s probably in your Pictures Library.)
- Select the logo by clicking on it once and drag it from that window into your Word document.
- While your Word document is open, click the magnifying glass at the top right of the menu bar.
- Type a word in the filename of your logo in the “Spotlight” field. (Hint: Try your company name.)
- When the logo appears in the Images section, select the logo by clicking on it once and dragging it from the list into your Word document.
Make the logo the size you want
Now that your logo is in the document, make it the size you want. Here’s the easy way to make the logo smaller.
- Click on the logo. Some handles appear around the perimeter of the logo.
- Drag one of the corner handles and hold down the Shift key at the same time. Because you held down the Shift key, the logo resizes proportionally.
What might go wrong
Your logo looks jagged.
What’s happening: Your logo is made up of little coloured squares. There are only so many squares per inch. As a result, when you increase the dimensions of your logo, the squares get bigger and your graphic starts to look jagged. Solution: If Pitchgreen created your logo, contact us to get a larger version of your file.
Your logo looks squeezed or stretched.
What’s happening: When you resize the logo, you must hold down the Shift key and drag one of the corner handles — not the handles in the middle. Solution: Drag the corner handles, not the handles in the middle.
You see a black rectangle rather than your logo.
What’s happening: Graphics files come in two styles: RGB and CMYK. Professional printing companies use CMYK files, but Microsoft Office applications use RGB files. Solution: All the files we send you for Microsoft Office are RGB files. As a result, you’re probably using a file Pitchgreen didn’t supply; so contact Pitchgreen to get an RGB version of your file.
You’re pasting your logo into an email in Outlook and you can’t make your logo smaller.
What’s happening: Outlook is an email program and, as a result, isn’t intended for resizing. Solution: Make it smaller in Microsoft Word and copy that graphic into your Outlook email. Get more tips about pasting a logo into Outlook here.
The first time you paste your very own logo into any document is thrilling.
You see a white space where your logo should be.
This happens to us all the time! In your Word document’s window are the kinds of views Word has available for your document. You want the Print Layout View. And if you don’t care to preview your image onscreen yet, don’t worry; no matter what view you’re in, your graphic will still print — you just can’t see it onscreen.
The logo flies out of the Word document from where you dropped it.
Word is telling you the file format is technically wrong for the document and consequently was rejected. Solution: Try another format. While Word doesn’t accept all types of images, it does accept a lot of them. You can tell if Word can use your image by the letters after the dot in the name of the image file. The especially relevant ones you can use with Word are these:
- .tif or .tiff
- .jpg or .jpeg;
- .bmp; and lastly
- You can see a list of all of the file types that work with Word here.
Paste a logo into Word: We’ve made it even simpler than this
It probably seems like there’s a lot of information here. Because of that complexity, we make it very simple to paste your logo into Word: We give you a Word document with versions of your logo already on it.
- First, you open the document we give you with your logo already in it;
- You right-click on the logo and select “Copy”; and finally
- You right-click where you want to put the logo and select “Paste”.